STUDENT EDUCATIONAL RECORDS POLICY

STUDENT EDUCATIONAL RECORDS POLICY

General Information

The American College (“The College”) complies with all applicable laws to protect the privacy of each person who attends or has attended The College (“Student”).  The College respects the right to privacy of each of our Students and is committed to safeguarding records that contain information directly related to a Student (collectively, “Education Records”).  Each Student has a right to inspect and review his or her Education Records.  If, upon review, a Student discovers that an Education Record is inaccurate, misleading, or in violation of the Student's privacy rights, the Student may request amendment of the appropriate portion of the Education Records.  Subject to certain exceptions, the College generally will not disclose personally identifiable information from a Student’s Education Records to a third party without obtaining the prior written consent of the Student, or sell, rent or otherwise make available to third parties a Student’s Education Records for marketing or other purposes.

Access to Education Records

Each Student has the right to inspect and review his or her own Education Records within a reasonable time after the College receives a request for access.

A Student requesting such access should submit to The American College Registrar and Certification Officer a written request identifying the record(s) the Student wishes to inspect.  That College official will either provide copies of the record(s) requested or make other arrangements for access and notify the Student of the time and place where the record(s) may be inspected.

Amendment of Education Records

A Student may request that the College amend any portion of the Education Records that he or she believes is inaccurate or misleading.  If the College decides not to amend the Education Records as requested by the Student, the College will notify the Student of the decision and advise the Student of his or her right to a hearing regarding the request for amendment.

Disclosure of Education Records

Subject to the exceptions listed blow, the College will not disclose personally identifiable information from a Student’s Education Records to a third party without obtaining the prior written consent of the Student.  The College may disclose personally identifiable information from a Student’s Education Records without prior notice or consent in the following circumstances:

  1. In connection with a health or safety emergency, The College may disclose information from Educational Records as appropriate to protect the health or safety of the Student or other persons.
  2. Professors, instructors, administrators, staff, counselors, attorneys, trustees, members of committees and disciplinary boards, and contractors, volunteers or other parties to whom The College has outsourced institutional services or functions (“School Officials”) may review Education Records if they need to do so in order to fulfill their professional responsibility to The College or to the Student.
  3. The College may disclose Education Records to officials of another school, in which a Student seeks or intends to enroll, upon request of officials at that other school.  If requested by the Student, The College will provide a copy of the records that were released to the other school.
  4. The College may release Directory Information, including the following information contained in an Education Record of a Student, which would not generally be considered harmful or an invasion of privacy if disclosed:
    • Name
    • Email address
    • Dates of attendance
    • Current employer of record
    • Designations and/or Degrees awarded by The College and date(s) of completion

      Students may request that directory information be kept confidential. Such a request should be submitted to The American College Registrar and Certification Officer in writing.
  5. If a Student enrolls under “employer paid” status, The College may report academic progress and other relevant academic information to the Student's current employer of record.  Such information may be disclosed to the current employer as part of routine reporting or upon specific request from the Student’s current employer. 
  6. Additionally, for the purposes of communicating with the CFP Board and facilitating student registration for the CFP® Certification Examination, The College may send the CFP Board a periodic report listing Directory Information of Students who have successfully completed The College's CFP® Certification Education Curriculum.
  7. The College may disclose Education Records when the disclosure is in connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to: determine the eligibility for the aid; determine the amount of the aid; determine the conditions for the aid; and/or enforce the terms and conditions of the aid. With respect to such disclosure, the term "financial aid" means payment of funds provided to an individual (or payment in kind of tangible or intangible property to the individual) that is conditioned on the individual's attendance, performance, or other factors.
  8. The College may disclose Education Records to either supporting parent(s) or guardian(s) where the Student is claimed as a dependent under the Internal Revenue Code.
  9. The College must provide Education Records in response to subpoenas, or as otherwise compelled or required by legal process.
  10. The College may disclose Education Records to any other individual or entity, as permitted by law, where such disclosure is deemed in the sole discretion of the College to be reasonably necessary for The College to conduct its business.

Directory Information Opt-out Provision

If a Student prefers not to have any of his or her Directory Information shared with any other third party, other than mandatory disclosures made in response to subpoenas or other legal processes, the Student may opt out by informing The College of this preference in writing at the following address: The American College of Financial Services; 270 S. Bryn Mawr Ave., Bryn Mawr, PA, 19010; Attention: Registrar’s Office.  Electing to opt out may affect reimbursement, tax filing status, or recognition policies of certain employers, and opting out of communications from The College will not apply to correspondence for academic or billing purposes.